Transaction Closing Coordinator
Company: Offr Plus, LLC
Location: Smyrna
Posted on: October 10, 2024
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Job Description:
We are searching for a transaction coordinator to assist our
real estate team. You'll manage all administrative aspects of the
transaction from contract to close, including providing assistance
with escrow-related documentation, scheduling inspections and
repairs, and acquiring seller approval for offers and
counteroffers. The ideal candidate will have excellent
communication skills and love working with people. If you're
looking for a place to advance your real estate career, start your
application today!
Responsibilities:
--- Enter client information into the client database system and
submit appropriate documentation to the office broker for file
compliance and keep track of transaction activity
--- Coordinate and attend all closing procedures, such as moving
schedules
--- Help agents, customers, and other parties with all escrow
paperwork, including appraisals, titles, and mortgage loans
--- Oversee all administrative tasks regarding home buyer and
seller transactions from executed purchase agreement to close
--- Acquire seller approval for offers and counteroffers from
buyers to complete the process in a timely manner
--- Act as liaison between Acquisition and disposition agents,
tenants, real estate agents, clients, attorneys, escrow companies,
and mortgage brokers during the closing process of a real estate
sale to ensure that fiduciary service is delivered from
contract-to-close
--- Be the first point of contact/resource for the 757 team and
clients regarding all questions that arise throughout the closing
process (and attorneys, tenants, lenders, appraisers, escrow office
representatives, other transaction coordinators/realtors, etc.)
--- Introductory call email to the client with copies of all
paperwork everyone's contact information
--- Create a property file for all transactions, maintain detailed
notes, records, and compliant files for all transactions
--- Order a preliminary title commitment required form from the
escrow agent
--- Coordinate with Acquisition and their clients to ensure all
required paperwork and tasks are completed for the property to be
listed
--- Preparation of all compliance documents, comparative market
analysis, and pro forma as needed
--- Communicate regularly with clients to include progress reports,
send them reminders on tasks they need to complete, and let them
know what to expect in each step of the closing process
--- Establish relationships and share relevant information with all
third parties, including but not limited to photographers, stagers,
inspectors, tenants, appraisers, attorneys, escrow office
representatives, and other agents to ensure a smooth closing
process
--- Monitor, review, and complete all time-sensitive tasks and
deadlines through our CRM
--- Coordinate and confirm that escrow and option deposits were
delivered on time to the escrow agent
--- Order, confirm, and inform all parties of all scheduled
inspections upon execution of a contract
--- Assist in preparation of all contract addenda and amendments
once we have finalized negotiations, draft any addenda needed along
the way, and keep a record of them on file and ensure they are
shared with relevant parties
--- Communicate with applicable 757 team members on a daily or
weekly basis throughout the transaction regarding all important
dates, missing documents, calendar reminders, file compliance
status, etc.
--- Coordinate appraisals, as needed
--- Order and confirm receipt of HOA/condo documentation approval
by the escrow agent lender
--- Monitor the underwriting process through receipt of loan
commitment appraisal, followed by the clear to-close
--- Coordination of closing date, time, and location with all
involved parties - if mail away, confirmation of receipt return of
closing documents package - and notify all parties
--- Provide escrow agent lender with all documentation needing
signatures/initials/dates, confirm commission amount, and any
required invoices to be paid at closing
--- Review all settlement statements/closing disclosures for
accuracy, send them to applicable 757 team members
--- Follow up with our clients after the sale to check in and
request a testimonial and referrals to other potential buyers and
sellers of real estate
Qualifications:
--- High school diploma or GED required, preferably some college
experience
--- Obtained real estate license or are currently pursuing
--- Applicants must possess exceptional organizational and verbal
and written skills
--- Motivated to serve people and provide excellent customer
service
--- Previous experience in transaction management, transaction
coordination, real estate, titles, or mortgages highly valued
--- Must be comfortable working virtually from home
--- At least 2+ years of experience as a real estate transaction
coordinator/closing coordinator
--- Excellent attention to detail is a MUST
--- Ability to communicate effectively and efficiently, and
coordinate with other department heads and 757 team members
--- You will be asked to perform other tasks not listed above on an
as-needed basis, so flexibility and adaptability to change are a
must
--- Must be highly computer and technology literate-especially with
both Mac and PC platforms, the Microsoft Office suite of products,
various CRM systems, and Google Apps for Business
--- Must have a reliable computer with at least 250 GB of hard
drive space, a fast processor, the ability to create and view Adobe
PDFs, and the Microsoft Office suite of products (Word, Excel,
PowerPoint, etc.)
--- Must have a reliable smartphone with a sizable data plan
--- Minimum of 2 years of experience in sales, wholesaling, or
dispositions
--- A valid real estate license (preferred but not required)
--- Strong leadership skills with a results-driven mindset
About Company:
Offr Plus is a Residential Real Estate firm specializing in
sourcing off-market single-family and multifamily, land investment
opportunities and acquiring value-add assets.
Keywords: Offr Plus, LLC, Roswell , Transaction Closing Coordinator, Other , Smyrna, Georgia
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